10 Common Mistakes to Avoid When Renting Event Equipment (And How to Solve Them)

Planning an event comes with plenty of moving parts, and renting the right equipment can make or break the day. Unfortunately, it’s easy to stumble into a few common pitfalls that could cause unnecessary stress. The good news? With the right guidance, you can avoid these mistakes and host an event your guests will rave about.

Here are 10 common mistakes to avoid when renting event equipment—whether you’re looking for tables, chairs, or tents for rent in Atlanta, GA—and how to ensure everything goes off without a hitch.

1. Focusing Solely on Price

It’s tempting to choose the cheapest option, but lower prices often come at the cost of quality or service. For example, some companies charge extra for labor, leaving you to handle setup yourself.

Peachy Party Tip: At Peachy Party ATL, our pricing includes labor for items like tents. You won’t have to worry about hard or skilled physical labor—just sit back and enjoy the day. Be sure to compare “apples to apples” when evaluating rental companies.

2. Underestimating Guest Count

A tent or table that’s too small can leave your guests feeling cramped, while too much extra space can disrupt the ambiance.

Solution: Always confirm your guest count early and err on the side of slightly larger capacity. Consult professionals if you’re unsure about the right size for your event.

3. Failing to Account for Weather Conditions

Unpredictable weather can disrupt even the best-laid plans, leaving guests too hot, too cold, or drenched.

Peachy Party Tip: Add-ons like sidewalls, heaters, fans, and lighting are available to keep your guests comfortable no matter the weather. Always plan for unexpected conditions.

4. Last-Minute Bookings

Waiting too long to book can lead to limited availability or rushed decisions. While some companies can accommodate last-minute requests, it’s not always guaranteed.

Peachy Party Tip: Submit your event details as early as possible. Peachy Party ATL can provide multiple quotes to help you decide, and while we can handle last-minute bookings, a rush fee may apply. Earlier planning ensures smoother coordination.

5. Not Planning for Delivery and Setup Time

One of the biggest mistakes is underestimating how long it takes to deliver and set up event equipment, leading to stressful delays.

Peachy Party Tip: We work with customers to plan timelines effectively. For weekend events, we typically set up on Thursday or Friday and pick up on Monday or Tuesday, giving you plenty of time to decorate and coordinate with vendors.

6. Overlooking Layout and Space Requirements

Choosing equipment without considering your event’s layout can create logistical headaches.

Solution: Work with experienced event specialists to map out your space and determine what equipment will work best.

7. Ignoring Aesthetic and Style Matching

Renting equipment that clashes with your event’s theme or design can throw off the overall vibe.

Solution: Take time to review the style and design of rental items to ensure they align with your vision. Peachy Party’s unique offerings, like the Peachy Peak A-Frame tent, are perfect for creating standout event spaces.

8. Forgetting Add-Ons

Small details like lighting, linens, or audio equipment are easy to overlook but critical to the success of your event.

Peachy Party Tip: We check in with customers before the event to ensure they have all the add-ons they need for a seamless experience.

9. Skipping Professional Advice

DIY may sound appealing, but without expert input, it’s easy to make choices that don’t suit your event’s needs.

Solution: Consult professionals who can help you select the right equipment for your event type, location, and size.

10. Assuming DIY is Enough

Some items, like tents, require skilled labor for setup. Taking on the task yourself can lead to unnecessary stress—or even safety risks.

Peachy Party Tip: Let us handle the hard work. Our team is experienced in setup, ensuring everything is secure and ready to go for your big day.

Plan Your Event with Confidence

Avoiding these common mistakes can save you time, stress, and money, ensuring your event is a success. At Peachy Party ATL, we’re here to help you every step of the way. Whether you’re renting a tent, tables, or chairs, we’ll make the process simple and seamless.

Ready to get started? Build your quote online or Contact us today for expert advice and personalized service.